By-Laws of the South Carolina Certified Crop Adviser Program

 

Article1: Board Structure and Guidelines

Section 1. Board Structure.

The business of the SCCCA Board shall be managed by a Board consisting of at least seven members elected or appointed to three-year terms, unless otherwise indicated. Board members may serve no more than two consecutive terms. The Board members shall be composed from the following categories.

 

  1. One or more representatives of a state environmental or agricultural regulatory agency such as:

…     SC Dept. of Health &Environmental Control

…     SC Dept. of Natural Resources

…     SC Dept. of Agriculture

…     Clemson University Dept. of Pesticide Regulation

…     Clemson University Dept. of Fertilizer and Seed Certification Services

…     Clemson University Dept. of Plant Industry

 

  1. One or more representatives of a federal regulatory agency such:

…     USDA-Natural Resources Conservation Service

…     Region IV U.S. Environmental Protection Agency

…     US Corps of Engineers

…     Farm Services Agency

 

  1. One or more representatives of the Clemson Extension Service, who is a CCA, elected by the membership of the extension agents association.
  1. One or more representatives) of a state agribusiness association, such as the SCFAA, who is a CCA, appointed by the governing Board of the organization, or elected by the membership of the organization.
  1. Three or more representatives at-large, the number sufficient to provide that a majority of the voting members are CCAs, who are registered South Carolina CCAs in good standing. The Board's goal is to have elected members representative of the major sectors of the general membership e.g., agrichemical companies, dealers, extension agents, private consultants, etc.
  1. The Regional ICCA representative shall serve as an ex-officio Board member

 

Section 2.Eligibility of Elected and Appointed Board Members

 

The majority of Board members are to be CCAs in good standing. Non-appointed members should be elected by the CCA certificants in the state of South Carolina. Individuals capable of overseeing the exam development should be a part of the Board. Paid administrative agents selected by the local Board may not serve in a voting capacity nor hold office or committee leadership positions. An administrative agent of the Board should serve in an advisory/ex-officio position.

The Board, at its discretion, may request that specific individuals be allowed to serve as agency representatives on the Board, or appointment maybe left to the discretion of the agency.

 

Section 3. Election of Members-at-Large

 

The Nominating committee shall nominate at-large representatives. The representatives shall be registered CCAs These nominations shall be presented to the general membership for acceptance. Others maybe nominated by members at an annual general meeting of SC CCAs at which time the election will be held. Alternatively, nominations and an election may be held by mail, including electronic mail for those having such access.

Nomination and election of Board Members-at-Large may be held by mail, including electronic mail, when deemed appropriate by the Board

Section 4. Officers and Term Limits

 

The Board shall elect Vice-Chair who will serve consecutive one-year terms as Vice-Chair, then Chair, and then Past-Chair. Only voting members may serve in these capacities. Elected and appointed Board members shall serve three-year terms with the following exceptions:

 

Section 5. Board Advisors

 

The Board may appoint others who may be called upon to provide advice and/or information, as requested, to assist the Board in meeting its responsibilities. Advisers will not be voting members of the Board.

 

Section 6. Board Meetings

The Board shall meet at least once yearly at a place and time set by the Chair. Special Board meetings may be called for by the Chair or a majority of the Board members.

Notice of regular or special meetings shall be sent to each Board member at the last known e-mail or post office address or fax and directed not less than five days before such meeting. However, such notice may be waived in writing or by attendance in person of a majority of the Board members.

 

Section 7. Quorum

A majority of voting Board members shall constitute a quorum at any meeting of the Board.

 

Section 8. Board Vacancies

When a vacancy on the Board occurs, other than by term expiration, the remaining Board members shall fill the vacancy by appointment. If the remaining term is less than 50% of the normal three year term, then the appointee is eligible to serve two additional terms. If the remaining term is greater than 50% of the normal three year term, then the appointee is eligible to serve one additional term.

Any Board member may resign upon a written notice to the Board.

 

Article2: Duties of the Board

 

Section 1.Management of the Association.

 

The Board shall have the general supervision and control of the SC CCA Program to include the following:

 

Section 2.Committees

  1. Executive Committee: An executive committee shall consist of the Chair, Vice-Chair, Past-Chair, and Agent-for-the-Board. The Agent shall be a non-voting member of the committee. The executive committee shall appoint the committee chairs and vice-chairs. Committee chairs, vice chair, and committee membership shall be reviewed annually.
  1. The standing committees listed below shall be established to help conduct the business of the SC CCA program and may, at the discretion of the Board, take actions for the Board. Example, the Standards and ethics Committee shall receive credentials from the International Office and have authority to grant certification; the Examination and Continuing Education committee shall approve the Regional exams, Regional exam questions, and grant Continuing Education credits for training that meets ICCA requirements; the Budget and Finance committee shall approve invoices that are accompanied by required ICCA documentation.

…     Ethics and Standards

…     Examination and Continuing Education

…     Continuing Education

…     Budget and Finance

…     Marketing

…     Nominating

  1. Ad hoc committees: The Chair may establish ad hoc committees as deemed necessary.

 

Article3:General Membership

 

Section 1.Eligibility

Membership is open to any adviser or consultant that spends the majority of their time advising growers on agronomic practices, or provides advice and continuing education to Certified Crop Advisers, and can meet the standards of the program.

 

Section 2. Meetings

An annual meeting of the South Carolina Certified Crop Advisors shall be held within 45 days of January 1if approved by the board. Time and place will be determined by the board. Special general meetings may be called for by the Board, or a or a majority of the members.

 

Section 3.Notice

Notice of an annual meeting or any other general meeting together with a statement of purpose shall be sent by mail, email, or fax to each registered CCA in South Carolina at least 10 days prior to this meeting.

 

Section 4.Quorum

Ten percent of the registered CCAs in South Carolina shall constitute a quorum for the transaction of business at an annual meeting, or any general meeting.

 

Section 5. Order of Business

The order of business at an annual meeting shall be:

…     Determine that quorum is present

…     Proof of due notice of meeting

…     Reading and disposal of any unapproved minutes

…     Annual reports of officers and committees

…     Unfinished business

…     New Business, to include election of at-large board members

…     Adjournment

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